Executive Assistant at Pioneer Human Services

Location
Seattle, WA

Salary
Unknown

Link to More Information

The Advocacy & Philanthropy Executive Assistant provides high-level, confidential administrative support to the Advocacy & Philanthropy department leadership by conducting research, preparing presentations, handling confidential information and requests. The position performs clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for Advocacy & Philanthropy leadership. Additional duties include: 

• Responsible for arranging travel for VP of Advocacy & Philanthropy. 
• Manages the calendar for internal and external meetings for VP of Advocacy & Philanthropy.  Ensure the VP of Advocacy & Philanthropy’s schedule is well managed and monitor conflicts.
• Prepare daily folders for VP and ensure all meeting materials for the day are within the folder.
• Manage calendar and coordinate appropriate materials for Pioneer’s presence at community events.
• Maintain a log of current status for all grant and RFP opportunities.
• Monitor community email boxes, routing messages as appropriate and ensuring timely response to public inquiries.
• Process and document organizational memberships and sponsorships.
• Reconcile expense reports and company credit credits for the VP and Directors.  Ensure expenses are compiled in a timely matter and turned in to Accounting by the due date.
• Assist with presentations and types reports, memos, letters and other documents using word relevant computer software.
• Read and analyze incoming memos, submissions and reports to determine their significance and plan their distributions.​